Record what you owe a vendor and close it when the payment clears.
A bill is money you owe. Recording it matters even before you pay it, because it puts the cost in the right month, not whenever the cash happens to leave.“Accounts payable” is just the accounting term for the same question: what do we owe, to whom, and when is it due?
A subcontractor sends a $4,200 invoice for work finished this month. You haven’t paid it yet, but the cost belongs in this month. Equated records the bill now and links the bank payment later.
Upload a file, email it to accounting@equated.co, or enter the details by hand. The bill enters Equated with the vendor, amount, date, due date, and line details when available.
Add a bill by upload, by email, or by hand
2
Confirm it
Confirming the bill records the payable in your books.
3
Pay it
When the payment shows up in your bank feed, link that transaction to the bill. Equated marks the bill paid and records any currency difference for you.
An open bill, confirmed and awaiting payment
Link the bank transaction that paid it
4
See what's left
Equated marks the bill open, partly paid, or paid based on the linked payments.
Ask your AI to find open bills and link the payments that cleared them.You can also hand your AI a bill PDF or photo right in the chat. It uploads the file into Equated with any details you mention, and the bill lands in your inbox with its accounting drafted.Not sure what to ask? The sparkle button in the Bills header copies a ready-made prompt — one for reviewing what’s in your inbox, one for linking unpaid bills to bank payments.
Vendors label almost everything “Invoice”, so a receipt sometimes lands as a bill, or the reverse. Convert the document to the right type and Equated rebuilds its accounting entry. Two rules: convert before you confirm (unconfirm first if it’s already on the books), and re-link anything the old type carried, such as a linked transaction or a recorded payment.
