Example
You buy materials at a hardware store on the business card. The bank feed shows the card charge; the receipt shows the materials, tax, and project. Equated connects the two so the expense is supported. Your co-founder buys bar furniture on her personal card. No bank charge will ever appear, because the company’s account never moved. Equated records the receipt as an expense the company owes her, so the purchase and its tax reach the books and her balance says what she is owed. A refund receipt (a return or a credit) records the same way with the sign flipped, so what the company owes her falls by what came back.Two ways a receipt reaches the books
- In the app
- With your AI
1
Receipt lands in the inbox
Upload the receipt, email it to accounting@equated.co, or sync it in.
2
Resolve it
Equated reads the card digits on the receipt and offers the likely route: Match when the card belongs to a connected account, Record expense when it does not or no card is printed. The other route is one click away.
3
Match: link the receipt
Pick the transaction it explains. The receipt is now linked to that charge as its proof, and if it has useful line items Equated can use them to improve the charge’s accounting entry.
4
Record expense: post it against whoever paid
Choose who paid (a Due to Owner or Shareholder Loan account). Equated shows the entry it will write, expense lines and tax against that account, and posts it when you confirm. Undo is one click.