Coming from QuickBooks
Equated pulls your trial balance and does most of the work. Everything opens on one cutover date (usually the day your books start in Equated) — every account cuts over together, so balances that reference each other stay consistent.1
Connect your banks
Equated lists the banks it found in your QuickBooks chart. Connect each one; skip any that no longer matter — an unconnected bank simply keeps its QuickBooks balance.
2
Review what synced
Right after a bank connects, a review shows every account it brought: each is matched to its QuickBooks account (a continuation) or marked new. Fix any match and continue. This same review appears any time you connect a bank later.
3
Confirm each connected bank from its statement
Connected banks are confirmed one by one, in the account’s own currency, from the statement ending on or just before the cutover. QuickBooks and the feed prefill dated references — the statement is the truth.
4
Banks without a feed: nothing to do
They post automatically at their QuickBooks balances, each to its own account. Connect them later whenever you want live feeds.
5
Review Other balances
Receivables, tax, loans, and equity come prefilled from the trial balance. Edit lines, add missing ones, or use Reset from QuickBooks to re-pull the latest figures.
6
Watch the remainder, then finish
The Remaining → Opening Balance Equity readout should sit near $0.00 on a full trial balance — expand it to see the drafted entry and what’s still keeping it off zero. A small leftover is usually exchange-rate differences; a large one is a missed account. Finish setup posts everything.
Starting fresh
No prior system? The left rail is your opening balance sheet: bank accounts and non-bank lines grouped under Assets, Liabilities, and Equity. Each bank opens on its own statement date with its own balance — banks are optional and can open later from Reconciliation. Add a line for each non-bank balance (receivables, loans, owner equity); they all share the books-start date, and every line needs an account picked before you can post. Have a trial balance export from other software? Ask your AI agent to read it and draft the lines for you. Nothing to enter at all? Start with empty books posts nothing, and your books simply begin at the start date.Changing your mind
- Each opened bank has Undo opening — the entry is voided and the draft comes back with your numbers intact.
- The posted batch can be reopened (Reopen opening balances in the Reconciliation header), returning setup to an editable draft until you finish again.