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Reconciling means comparing what the bank statement says an account held at a date against what your books say — and resolving any gap to zero. Each account reconciles on its own statement schedule. Grab the statement first. The feed and QuickBooks are prefills; the statement is the truth.

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Two ways to do it

1

Open Reconciliation

Every bank and credit account is listed with its state: never reconciled, needs you, or up to date. Accounts that need attention sort to the top. Missing an account? Add account at the bottom of the list connects a new bank without leaving the page.
2

Pick the account and statement date

Set the statement’s closing date. The picker won’t let you choose a date on or before the last reconciliation — each proof continues from the previous one.
3

Confirm everything in the period

Confirming is what puts a transaction on the books, so until it’s done the expected balance doesn’t mean much. The card names the count and opens those transactions right inside Reconciliation, so you can clear them without switching pages. This is required whether or not the difference is zero.
4

Enter the statement's closing balance

Equated shows the expected balance (last verified balance plus everything confirmed since) next to your entry. The difference updates as you type.
5

Resolve the difference

If the difference isn’t zero:
  • Add from statement — a transaction on the statement that the feed missed can be entered directly.
  • Add an adjusting entry — for genuine corrections, post a small journal entry.
6

Mark reconciled

With the difference at zero, complete the reconciliation. The proof freezes — those figures never silently change — and the next reconciliation rolls forward from it.

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The first statement for an account

An account’s first reconciliation also opens it — that’s where its opening balance comes from. You still only need one statement. The practical question is which one. During setup, you need the statement dated at your cutover: if your books start January 1, that’s December’s closing balance, for every account. See Set up opening balances. For an account you connect after your books are already open, use your most recent statement. You never go hunting for the historical one. Equated already knows what happened on that account since your books began, so it works the opening balance out backwards: Opening balance = statement closing balance − everything confirmed since your books began. Confirm that period first, then enter the closing balance. Whatever is left over is one of two things:
  • The account is older than your books. The leftover is what it held on the day your books began. It posts as the account’s opening balance, and the account joins your books at that date.
  • The account is newer than your books. There’s nothing to carry in, so a leftover means a transaction is missing or coded somewhere else. The difference has to reach zero, like any other statement.
That derived opening is only as good as the feed behind it. If the feed missed transactions in the period, the gap lands in the opening balance instead of surfacing as an error — which is why confirming comes first, and why a stale feed is called out on the account.
Want the opening proved rather than worked out? Start from the oldest statement you have instead of the newest, and reconcile forward one statement at a time. Slower, but every period gets proved against a real document.

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When something looks wrong

  • A synced transaction with a wrong amount or a duplicate: edit or void it from the account’s transactions, then come back — the difference recomputes live.
  • Reconciled too early by mistake? Completed proofs can be reopened from the API or by your AI; the entered figures survive. Reopening also discards any half-started draft that came after it, so you never get stuck behind one.
For why reconciliation matters and how the math works, see Reconciliation.